Important Questions to Ask Your Wedding Venue About Your Equipment Rental

Everybody knows that planning a wedding can be a stressful and costly experience. Most people can’t really afford to use a professional wedding planner and choose to do all the planning and organizing themselves. Dealing with wedding venues and managing equipment rental is complicated, and it is easy to overlook something or forget to ask the right question. This could result in nasty surprises, either on the bill or – even worse – on the day. Because equipment rental is generally the most cost effective, here is a list of some common but important questions to ask your wedding venue about the equipment you have arranged.

  • How early can my equipment rental vendor set up on the actual day?
  • Is there sufficient storage space on site if my items are delivered the day before?
  • If there is no storage, what is the earliest they can be delivered?
  • After a weekend wedding, can the items be left and collected on Monday?
  • How soon after booking the venue can my equipment rental vendor perform a site visit to ensure I have the correct items, and sufficient quantities?
  • Will the venue supply linens and chair covers or will I need to rent them?
  • How many other events are booked on the same day as mine?
  • Is there anyone on site available to assist with the set-up if my equipment rental vendor does not do it?

A friendly and helpful equipment rental store will be well versed in wedding requirements and will be able to assist you with guidelines on dealing with venues.